Pentalym: Surgical Operations Management
Transform your surgical operations with Pentalym—the comprehensive software solution that streamlines preference card management, picking, case scheduling, and billing in one intuitive platform.
Intelligent Preference Card Management
Filterable Card Creation
Build detailed preference cards filtered by location, surgeon, and case type for quick access to specific surgical setups.
Draft Status Workflow
Cards remain in draft until approved, ensuring only vetted setups reach the operating room.
Batch Import Wizard
Effortlessly import existing preference cards from Word documents, eliminating time-consuming manual data entry.
Comprehensive Audit Trail
Track every change with detailed records of who created or modified cards and when, improving accountability.
Streamlined Pick Management
Filter & Find
Instantly locate pick sheets by status, date, surgeon, case type, or theatre.
Digital Picking
Use mobile devices or barcode scanners to reduce errors and track inventory in real-time.
Print Options
Generate standardized PDFs with uniform checkboxes for consistent manual setups.
Quick Add-Ons
Seamlessly add extra items using device lookup for unexpected surgical needs.
Efficient Case Management
Simplified Scheduling
Select surgeon, case type, and date to schedule procedures with minimal clicks, reducing booking errors and saving administrative time.
Automated Documentation
System automatically generates pick and charge sheets based on matched preference cards, ensuring accurate preparation for every procedure.
Resource Tracking
Record detailed case notes and track resources used to support comprehensive case reviews and operational reporting.
Precise Charge Capture
Scan Items
Capture charges in real-time during procedures
Verify Usage
Review billable items to prevent missed charges
Record Timing
Log procedure start and end times for accurate billing
End Case Check
Confirm all items are captured before closing
Eliminate revenue leakage with a seamless charge capture system that ensures every item used is properly documented and billed.
Powerful Analytics & Reporting
Compare expected versus actual costs across departments, surgeons, and case types to identify spending patterns and opportunities for savings. Our detailed reports help administrators make data-driven decisions to optimize resource allocation and improve financial performance.
User-Friendly Interface Design
Intuitive Layout
Drag-and-drop functionality allows staff to easily create and organize preference cards with sections, headings, and notes without specialized training.
Role-Based Access
Granular permissions ensure staff can only view, create, modify, or delete content appropriate to their role, enhancing security and compliance.
Print & Digital Options
Generate professional PDFs of preference cards and pick sheets to support both digital and manual workflows in any hospital environment.
Frequently Asked Questions
How does Pentalym improve operating room efficiency?
Pentalym streamlines the entire surgical process from preference card creation to charge capture. By ensuring the right supplies are available and accurately tracked, it reduces delays, minimizes waste, and prevents billing errors—resulting in more efficient procedures and improved resource utilization.
What are the implementation requirements?
Pentalym is cloud-based and requires minimal IT infrastructure. Implementation includes integration with your scheduling system, inventory management, and billing platforms. Most hospitals are fully operational within 4-6 weeks, including staff training and preference card migration.
How does the software reduce costs?
Pentalym reduces costs through improved inventory management, decreased waste, accurate charge capture, and data-driven optimization. Our clients typically report 15-20% reduction in supply costs and 7-10% increase in charge capture within the first year.
Can Pentalym integrate with our existing hospital systems?
Yes, Pentalym offers robust API connections to integrate with EHR systems, inventory management platforms, scheduling software, and financial systems. This ensures seamless data flow and eliminates duplicate data entry across your hospital's technology ecosystem.
About Pentalym
Pentalym delivers comprehensive online hospital management software and services tailored for both public and private hospitals, as well as day clinics. Operating under a Software-as-a-Service (SaaS) model, the platform is hosted in secure cloud-based data centres, ensuring scalability, reliability, and ease of access.
This cloud-based infrastructure enables seamless integration across diverse and often fragmented hospital departments, surgical suites, materials management, health funds, and affiliated entities. The platform, is continuously enhanced with regular feature updates. These enhancements are driven by ongoing collaboration with healthcare providers in Australia and globally, ensuring the system evolves in line with emerging clinical and operational needs.
Pentalym is committed to optimising workflows and improving efficiency within operating theatres, while also bridging the gap between clinical data and business intelligence.